Willingness to Serve

willingness to serve

FLVT virtues hawksLast week we had our first School Council meeting of the year and we had a great turn out, approximately 25 people.  It was the best turn out in my entire educational career.  Thank you all of those who came.  School Council plays a very important role in advising the school and supporting school activities and events.  As part of the meeting, it was shared that many of our positions are finishing their terms.  All but our Secretary position is open.  I would like to thank all of the current executives for sharing their time and skills in serving our learning community, it is greatly appreciated.  Also, I am inviting everyone to come out to the next meeting on Tuesday, October 2, 2018, in our library.  At this meeting, we will be inviting parents to put their names forward to fill our elected positions.  Here is a brief description of the roles:

Elected FLVT Parent Council Positions

Chairperson

  1. Attend all and preside over all General, Executive or Special meetings.
  2. Cause the agenda to be prepared and circulated for all meetings.
  3. Act as an ex-officio member of all committees.
  4. Attend School Board Meetings as required.
  5. Delegate any of the above-noted duties to another member of the council as necessary to ensure the Council’s affairs are properly handled.
  6. Prepare the annual report for the School Board.

Vice-Chairperson

  1. Assume duties of the Chairperson in their absence.
  2. Assist the Chairperson as required.
  3. Maintain liaison with the School Board and District.
  4. Attend School Board Meetings as required.
  5. Chair the Bylaws committee.
  6. Serve on the Strategic Planning Committee.

Secretary (filled)

  1. Record and maintain an accurate record of all general, executive and special meetings.
  2. Cause this record to be typed into minute form and be distributed to all members of the Executive Committee and all members present at the meeting to which the minutes apply.
  3. Keep an accurate record of the names and addresses of council members.

Treasurer

  1. Receive all monies paid to the School Council and deposit it in the Council’s bank account.
  2. Make all disbursements for expenses incurred by the Council for its business, supported by appropriate invoices and receipts, by cheque bearing the signature of 2 of Chairperson, Treasurer, and/or Principal.
  3. Maintain records of all financial transaction of the Council and present a written statement of same to be presented at each General Meeting.
  4. Ensure that each disbursement made is covered by a resolution no later than the General Meeting following the transactions.
  5. Prepare the books and records for the appointed auditor no later than July 31 of each year.

Communications Coordinator

  1. All communication from the council to the community regarding meeting dates.
  2. The School Council newsletter.

School Events Coordinator

  1. Coordinating upcoming School events with Council.
  2. Set up committees with room representative for each event and report their progress to Council at general meetings.
  3. Assign room representatives events that their classes will be handled during the year.
  4. Keep and maintain complete files of each event the School Council handles.

ESC Parent Representative

  1. Attend all general meetings and if not able to attend, to provide a replacement to attend in their place.
  2. Act as a liaison between the School Council, teachers and staff.

Also, we are looking for parents to sign up for room reps.  Room representatives will work with the Community Events coordinators and will be advised of the school council
events that pertain to their classes. Representatives will be asked to form a parent committee to provide the necessary volunteers to carry out the tasks required. Room representatives will report any questions or concerns to the attention of the Community Events Coordinator.

For those of you thinking of signing up, thank you for your willingness to serve.  We look forward to seeing everyone on October 2 at 7 pm.

Thank you,

Greg Kostiuk

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